Office Assistant Application

Legion of Clean Job Description

Title: Office Assistant
Report to: Office Manager

Purpose of Position: To provide office support to the Owner, Office Manager, Technicians and Staff.  Plan and execute functions, order and maintain supplies. Answer phones as needed and direct calls appropriately for various tasks.

Essential Functions/Duties/Responsibilities:

Daily:

  • Answering phones
  • Quality Assurance
  • Assisting in Incoming/Outgoing Sales calls
  • Keeping Daily/Weekly & Monthly Stats
  • Assist in scheduling
  • Assist in Hiring
  • Data Entry
  • Taking phone calls, directing calls to the appropriate staff members, taking messages
  • Assist in handling customer complaints timely and professionally.
  • Maintaining accurate records for Staff
  • Charging Credit/Debit Cards
  • Technician assistance

Administrative duties to include:

  • Filing Paperwork and Receipts
  • Send birthday cards, sympathy and other physical correspondence as needed
  • Keep office neat, trash removed and organized and clean/vac office weekly
  • Invoice Commercial Clients
  • Maintaining accurate client records
  • Handle Community Events
  • Responsible for with product and equipment inventory and maintenance as needed
  • Order office supplies
  • Manage Social Media & posting
  • Other duties as assigned by Office Manager & Owner

Job Requirements:

  • Must be flexible for office coverage
  • Knowledge of industry practices and protocols
  • Proficiency in Microsoft Office and data entry
  • Strong communication skills
  • Min of 2 years office experience
  • Must be 21 or older
  • Must have a valid AZ DL and current vehicle insurance
  • Must be able to pass a background check and pre-employment drug screen
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